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Before prospective exchangor’s initiate The Exchange Process, we strongly suggest that they contact their tax, legal, and/or financial advisors to determine whether exchanging will be compatible with their investment objectives.
Step 1: PLAN FOR THE EXCHANGE
- Contact North American Exchange Company (NAEC) for a FREE Exchange Consultation, preferably before execution of contracts for the listing and/or sale of property. This will help you, as the exchangor, calculate the required exchange timelines, and more importantly, it will acquaint you with available exchange options BEFORE some options are inadvertently eliminated! We will gladly arrange a conference call or meeting with the investor's financial/legal consultants, if desired.
- Place relinquished property on the market, including exchange verbiage provided by NAEC, and begin the search for suitable replacement property(s). Bear in mind, the exchange timeline clock will not begin ticking until ownership is actually transferred to the new owner on the relinquished property.
Step 2: SELL THE RELINQUISHED PROPERTY
“1st leg” of the exchange
- Contact NAEC to open an exchange order after you are in contract to sell your property and BEFORE settlement/closing has occurred. NAEC will then prepare exchange paperwork and forward it to your closing agent for you to sign concurrently with your other closing documents. Your closing agent will wire sale proceeds into your NAEC exchange account when the transfer is complete.
Step 3: ACQUIRE REPLACEMENT PROPERTY
“2nd leg” of the exchange
- Identify replacement property to NAEC within 45 days, unless the replacement property is acquired before the 45th day. We will provide the proper forms and review identification methods to you.
- Contact NAEC upon acceptance of your purchase contract(s) for replacement property(s). NAEC will coordinate the execution of the exchange paperwork with your closing agent. NAEC will then wire the required exchange funds to your closing agent. After your identified property has been acquired, NAEC will close your exchange account and furnish a final accounting of the transaction.
Basic Exchange Rules
- Both relinquished and replacement property must be “held for productive use in a trade or business or held for investment” and property must be “like-kind.” All real property is like-kind.
- The purchase price of the replacement property must be equal to or greater than the net sales price of the relinquished property.
- All cash or other proceeds received from the sale of the relinquished property must be used to acquire the replacement property.
Exchange Timelines
An Investor has 180 days to complete their exchange after the transfer of the relinquished property, or the due date of their tax return for the year in which they relinquish their property (unless an extension is filed), whichever occurs first. By the 45th day replacement property MUST be identified in a manner consistent with the IRS regulations. North American Exchange will review identification options and provide an “Identification Letter” to help the exchangor comply with these guidelines.
NOTE:
- The 45 day identification period starts the day after closing of the relinquished property. Closing is day zero and the following day is day one.
- The 45 days are INCLUDED in the 180 day timeline. You DO NOT have 45 days plus 180.
CLICK HERE to Calculate your timeline!
Exchange Types
SIMULTANEOUS
A simultaneous exchange occurs when ownership of both the relinquished property and the replacement property transfers concurrently. Simultaneous exchanges are rare due to difficulties in coordinating concurrent deed transfers on multiple properties.
DELAYED
The delayed or “Starker” exchange is the most common type of exchange. In a delayed exchange, the relinquished property is transferred at Time 1, and the replacement property is acquired at Time 2. There are variations to the basic delayed exchange. Descriptions of a few of the most predominant types of delayed exchanges follow.
IMPROVEMENT/CONSTRUCTION
The exchangor may be interested in acquiring replacement property for the purpose of new construction or they may be considering making improvements to an existing structure. New construction or improvements can be added as part of the exchange with title passing to the intermediary who in turn makes payments to contractors and other suppliers out of the exchange funds. Title is then transferred to the exchangor at the higher value upon completion of improvements or the 180th day, whichever occurs first. In essence, if replacement property is of lesser value than the relinquished property, improvement or construction is an effective tool to increase the value of the replacement property to reduce or eliminate a taxable event.
REVERSE
The reverse exchange is used when an investor wishes to acquire title to the replacement property before the relinquished property sells. In a reverse exchange, the intermediary, acting as an Accommodating Titleholder (AT), acquires the replacement property and warehouses it until the relinquished property sells, at which time a simultaneous or delayed exchange is structured. It also may be possible for the intermediary to become an interim or "straw" buyer for the relinquished property and immediately structure a simultaneous exchange into the replacement property. In either event, there are exchange possibilities for investors who wish to acquire title to the replacement property before transferring title to their relinquished property. It is important for the investor to note that reverse exchanges are technically more complicated and therefore should be administered through an experienced intermediary like North American Exchange Company.
BUSINESS/PERSONAL PROPERTY
Internal Revenue Code Section 1031 permits the exchange of property other than real estate. For example, investors may exchange business assets, valuable paintings, livestock, equipment or other personal property. Although business or personal property exchanges are common, they can be trickier because they require very specific asset allocations. Also, like-kind definitions are more restrictive than with real property. For these reasons, an exchangor should consult a tax advisor before initiating an exchange and should carefully select the intermediary.
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